MANAGING COMMITTEE (MC) RESPONSIBILITIES include, but are not limited to the following:
(note: responsibilities may be interchanged between Members depending upon the circumstances of the day)
-
Hon. Secretary:
- Issue Notice of & maintain Minutes of General Body Meetings
- Issue Notice of & maintain Minutes of Managing Committee Meeting
- Club Rules — Enforce observance of & update Club Rules Book
- Club Bye-laws – update, notify and enforce
- Compliance with legal requirements (as necessary), litigation if necessary
- Public Relations: – K.P.T., Coast Guards, Harbour Police, Navy, MSA
- Newsletter & Notices — prepare & circulate
- Control over Guests at the Club
- Permission to hold private parties by members
- Security at the Club – Chowkidars
- Control over all aspects of Club Office
- Direct control over Club Manager/Supervisor (where applicable) – latter report directly to Hon. Secretary – and through him all Club staff.
- Indirect relationship (through Honorary Treasurer) with Club Accountant
- Handles directly all disciplinary actions of staff
- Maintain register of Boat Owners
- Rules for pool usage
-
Hon. Treasurer:
- Monthly accounts to be presented to the Managing Committee (P&L, Balance sheet, etc)
- Supervision of books of accounts maintained at the Club Office
- General ledger & subsidiary accounts
- Members accounts
- Follow up overdue accounts
- Investment policy & instructions
- Banking related matters
- Reports to Managing Committee
- Annual Audit
- Presentation of half yearly & annual accounts at General Body Meetings
- Review & analysis of costs incurred as a basis for charges levied by the club for food,
beverages, parties, functions. Launch service, hard rent, subscriptions etc.
- Special budgets for projects & tracking costs incurred
- Taxation & tax returns
- Direct control over Club Accountant – latter reports directly to Treasurer
Bank signatory cards & Resolution
- All banking related matters
- Control over cheques signing/authorisations
-
Hon. Sailing Secretary: (Sub-Committee)
- Racing & Cruising program for the year.
- Appoint DOSCs & ODDs
- Club Sailing & Racing Rules – update & notify to conform to ISAF and local
conditions
- Monthly Race schedule
- Race Courses
- Race Results
- Special events – Coast Guard Trophy, Tindals Race, Bunder Boat Race
- Protest Committee
- Sail Training Classes
- Handicap Committee –Liaise with in order to update Handicap Lists
- Updates & coordinates Boat register (in conjunction with Captain of Boats, where required)
- Kids races
-
Captain of Boats: (Sub-Committee)
- Maintain & update inventory of Boat Owners (in conjunction with Honorary
Secretary).
- Management of Tindals, no. of Tindals, wages, leave, working hrs, recruitment & training , uniforms through Club Manager – & Honorary Secretary, where necessary.
- Allocation of members’ boats to tindals.
- Duties & responsibilities of Tindals – through Club Manager.
- Rescue arrangements.
- Rescue boats and engines – equipment, maintenance & repair (in conjunction with Honorary Secretary Repairs & Maintenance, when necessary) – through Club Manager.
- Training of Tindals in Rescue procedures.
- Select & notify Tindals reserved for rescue boats’ operation – through Club Manager.
- Club boats upkeep, maintenance & repair.
- Buoyancy testing twice a year.
- Maintenance, repair & rigging.
- Marker buoys, weights, ropes, anchors.
- Launch Service.
- Contract rates and schedule.
- Launch appearance & cleanliness.
- Control over number of persons on launch.
- Alternate launch services.
-
Catering: (Sub-Committee)
- For kitchen contractor & bar staff (wages, salaries, working hours, uniforms – through Honorary Secretary where necessary)
- Equipment, kitchen hygiene and cleanliness
- Menus & no. of lunches to cater
- Crockery, cutlery, linen, tables & chairs
- Ice & Ice-cream & snacks
- Parties catering Cruise barbecues
-
Entertainment
- Club evenings & Club Balls
-
Repairs & Maintenance:
- Club House (incl. Changing Rooms & Kitchen)
- Painting & repairing walls, flooring, terraces & decks, compound walls
- Generator maintenance, Electric wiring, Light fittings
- Water heaters, Plumbing repairs for bathrooms & kitchen
- Furniture & fittings
- Cleaning of Club House, Kitchen, Bathrooms, Compound – Sweeper
- Landing Jetty
- Cleaning, repainting & repair of steps, railings, etc
- Dredging
- Boat parking hard – repairs & extension
- Tindals Locker Room—Repair, cleanliness,
- Water Supply—-Arrangements for water barge, rates
- Swimming Pool
- Supervision of the Pool Attendant
- Water quality; cleaning, filters, pumps, chlorination; PH & Bacteria checks
- Make-up water supply
- Pool side furniture
- Contract rates and schedule (with Honorary Treasurer)
- Emergency medical supplies & equipment at the Club House
-
Membership:
- Maintain Register of Members and update Lists
- Membership Applications
- Initial scrutiny by Managing Committee
- Formal application
- Introductions
- Invitation to use Club pending balloting
- Maintain the file of Applications & Balloting results
- Revisions in procedure by Managing Committee
- Balloting
- Distribute introductory pamphlet
- Cadet members
-
Trophies & Marine Stores:
-
Trophies
- Maintain Register of Trophies
- Physical verification of Trophies
- Ensure Trophies are available for distribution on the Race day
- Ensure Trophies are returned by due date
- Repair & polishing of Trophies
-
Marine Stores
- Ensure that essential dinghy spares. Spars, ropes, s.s. wire for standing rigging is Available Check that the lists of marine stores is maintained & updated regularly
-
Website and Newsletter:
- Update website on monthly basis with the results of races, winners of trophies,
cruises, club evenings etc.
- Produce newsletter on monthly basis and circulate it among members through
email and update it on the website
- Liaison with international sailing clubs and organizations.